Minutes and Notices


MINUTES OF THE GENERAL MEETING HELD AT

THE ASSEMBLY ROOMS, SOUTH MOLTON.

ON  SATURDAY JANUARY 20TH. 2018.

 

PRESENT

Members of the committee and representatives of 14 associations.

 

CHAIRMAN’S OPENING REMARKS.

President Margaret White of South Molton welcomed everyone.

DTC chairman Pat Sherwood also welcomed everyone  and thanked South molton for hosting the meeting. The lovely lunch was much appreciated and she thanked everyone who had worked hard in preparing it. She thanked everyone for coming.

 

APOLOGIES.

Ashburton                                  Exmouth                                   Philip Worsfold

Chard                                         Holsworthy                               Bob Bradshaw

Clevedon                                    Kingsteignton                           Marion Adams

Crewkerne                                 Newton & Noss

Cullompton                               Uffculme

Dawlish                                     Yealmpton

 

MINUTES OF THE LAST GENERAL MEETING.

These had been circulated they were signed by the chairman. Proposed by Margaret White and seconded by Stewart Philp. All agreed.

 

MATTERS ARISING.

There were no matters arising.

 

CORRESPONDENCE.

Pat had received an email from Andrew Matthews ( Newton & Noss) asking what the insurance claims were that was mentioned in the last minutes. Dennis said they were due to cancellations sickness and bereavement. She had received an email from Monica Saunders granddaughter with some photos and an update on Monica.

 

TREASURERS REPORT.

James gave the report  and gave out account sheets both. This has been a very quiet quarter. There is £8,092 in the Bank accounts. Margaret White thanked James for the accounts.

 

INSURANCE OFFICERS REPORT.

Dennis gave the report. No associations had travelled this quarter. The 4 claims had been settled amounting to £1,612.91 the most he had ever had to deal with. The nature of the claims were illness and bereavement. There were no Public Liability claims. Letters re insurance  will be sent out when the cost of the premiums are available.

 

MATTERS ARISING FROM COMMITTEE MEETING.

The winner of the Monica Saunders competition from the Winter newsletter is Newton Abbot. It was the first time that each committee member voted for the same one. We are still waiting for the newsletters that arrive through the post so Presis Stewart read out the entry as she had written it. The Chairman reminded everyone that a new Insurance Officer is need at the AGM also a secretary.

 

ANY OTHER BUSINESS

Michael Hind Honiton said they could be losing one their “twins”. Peter Bevan Torrington asked how they could find out about what other associations did for fund raising etc. ? As there was an association report session hopefully he had some ideas.

 

Association Reports.

Crediton                    Were having their Annual Dinner that evening, a skittles was held in October, they are going to Avranches in September and a delegation will be going over in June for the signing of a friendship charter with Chester and an Italian town.

Tiverton                      Had a Christmas lunch, will be celebrating Burns night, will be visiting their “twin” in May and have had a display in the library.

Newton Abbot            Enjoyed a Christmas lunch, had held talks a very good one was given by a gentleman who brought along his care dog.

South Molton              Hold 10 meetings a year, Have 4 fund raising events and 4 other events.They run a stall at the Old English Fair.

Torrington                  Their twinning with Roscoff has just been revived, went over there for the onion fair, hold various events and regular meetings

Totnes                         Held a summer BBQ, hoping  to arrange fund raising events.

Sampford Peverell      There has been problems with their French twins but they are now running their twinning English style, They will be visiting in August. No fund raising is need so will have a social evening instead.

Bideford                      Have been twinned for 42 years, there is an exchange between the two towns both ways each year. They are going over in May and the French are coming over in August.

Barnstaple                   Had been celebrating 50 years with their German town jointly with Holsein, Bideford and South Molton. They have a Norwegian twin.

Exeter Twinning Circle     Welcomed 16 new members, have a lot of support from the mayor and city council. Had an interesting talk by Colin Vosper called “Onion Johnnie”, went to bad Homburg for the Christmas market, held a special new members evening and raised funds via the Rotary Draw.

Honiton                       17 teenagers and 2 adults went on a youth club visit, were doing well with their French twin until 5 years ago, they met quarterly and have “good relations” with Axminster.

North Petherton          First visit to DTC meeting by their representatives, have active group meetings every 2 months, while visiting france in May went to Le Mans, this year the French are coming over in May with a planned trip on the river dart. Fund raising includes quizzes and collecting at the carnival.

Northam                      Twinned with France and Germany, no visit to Germany for several years, on the last visit took over some Morris Dancers, do a lot of fund raising, they are a happy association.

 

DATE OF NEXT MEETING

The next meeting will be on Saturday July 21st 2018