Minutes and Notices

DEVON TWINNING CIRCLE

MINUTES OF THE GENERAL MEETING

HELD IN THE MOUNT PLEASANT INN, DAWLISH ON SATURDAY 23rd APRIL 2022

1.  Chairman’s opening remarks. 

After the Mayor of Dawlish had been introduced, Mike welcomed everyone to the meeting and expressed his wish that this would be the start of a successful Twinning year.

 

2.  Attendance and apologies. 

There were 27 members present representing 11 member associations:  Abbotskerswell, Bradninch, Cullompton, Dawlish, Exeter Twinning Circle, North Petherton, Sampford Peverell, Tiverton, Totnes, Uffculme and Wrington.

Apologies were received from:  Committee members Margaret Gough and Pauline Knowles and from the following Associations:   Bideford, Brampford Speke, Burnham-on-Sea & Highbridge, Crewkerne, Exeter Yaraslavl, Horrabridge, Kenton, Newton & Noss, Northam,  Scorriton & Buckfastleigh, Seaton and Torrington.

 

3.  Minutes

The General Meeting minutes held in January 2020 were approved.

 

4.  Matters arising. 

None.

 

5.  Chairman’s report. 

There was little to report since the last meeting but it appears that things are now beginning to move; visits are planned in both directions.  Mike hoped there would be more to report at our next meeting.

 

6.  Secretary’ report and correspondence. 

The July meeting will take place at Instow, organised by the Bideford Association, on Saturday 23rd July.  At the January 2020 meeting it was suggested that we arrange a session on the problems faced by Twinning at present and our vision for the future. Bideford would be happy for us to do this in July following the General Meeting in place of a speaker.

I heard from David Hayler of Honiton TA about a Jumelage Jamboree on 6th April.We have no news of how it went.

As mentioned at the AGM, Ilfracombe TA has an excellent safeguarding policy written into their constitution and revised every year.They have made it available to anyone who would like to use it as a starting point for their own association’s policy. Copies are available here but, if using any of it, associations should acknowledge that it is Ilfracombe’s work.

 

7.  Treasurer’s report. 

Dennis told us that it took nearly two years to get a bank account operational again following our former treasurer, James’s death.  He opened an account with HSBC which was then a free account.  It has since started charging £5 per month + incidental charges (currently only 80p) so Dennis is looking to move the account elsewhere.

A representative from bray accounts has agreed to act as Financial Assessor (checker of accounts).

Dennis is seeking a new treasurer to take over at the AGM in October.

The accounts showed that we had £7695.19 on 01/04/21 and £9572.30 on 31/03/22.The increase is largely due to having few meetings this year.The accounts were approved by the meeting.

8.  Insurance Officer’s report. 

Pam told us that the current Public Liability Insurance expires on 7th June.  Letters regarding the renewal should be out in the middle of May.  She is going to look into the possibility of our offering travel insurance again but is not optimistic about finding a policy that would be beneficial to our members.

 

9.  Matters arising from committee meeting. 

We need volunteers to host meetings from October onwards.  The allowance for hosting has been raised to £200 and it has been agreed that the host Association can now decide whether they want to cater themselves or use a hotel.

The Newsletter is about to start again, contributions to the editor by 1st June please.

 

10.  Any Other Business. 

There followed a general discussion about visits this year :  costs and availability of ferry crossings, willingness of the French to take visitors,  need for our visitors to have passports’ use of zoom and the benefits of individual, as opposed to group, visits.

 

The meeting closed at 15.05 after which we were treated to a very entertaining Antiques Quiz by Mr David Force.

 

 

Next General Meeting: Saturday 23rd July April 2022 hosted by Bideford Association at Instow.